The agency must agree to comply with the following criteria for membership with the Weld Food Bank:
1. Must have a 501 (c) 3 tax exempt status with the Internal Revenue Service.
2. Must serve the needy, ill, infants / children and/or the elderly.
3. Must provide food directly to clients in the form of meals or emergency packages to those who qualify at no cost. (Product must be used as soon as possible to provide maximum palatability and freshness).
4. Must have designated hours of operation.
5. Must agree not to sell or exchange food bank items for money or services, or use food bank items for fund raising purposes.
6. Must agree to serve the needy regardless of race, color, citizenship, religion, sex, national origin, ancestry, age, martial status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran.
7. Must provide transportation and personnel to pick up and load food at the Food Bank.
8. Must adhere to all donor stipulations.
9. Must accept the food “as is”.
10. Must have adequate facilities to handle food from the Weld Food Bank:
• Adequate Transportation so that food is kept at safe temperatures and free from contamination.
• Adequate clean storage for all the food taken at one time, including dry storage, refrigerator and freezer space. Cold storage areas must have thermometers.
• For on-site cooking, kitchen facilities must be clean. The facility should have no holes in the walls, floors or ceilings. There should also be no gaps around the windows or along the floorboards.
• Food storage area or preparation area should be treated for pests routinely or as needed and in such a way that it is not contaminating to food.
• Food must never be stored on the floor.
• Non-food products such as detergents, cleaning solutions and pesticides should not be stored on the same area as food.
• Storage for Food Bank items must be separate from food used for other purposes, or labeled as such. For example, Weld Food Bank products must be stored on a separate shelf labeled as such, or case items marked Weld Food bank.
• Certificate of Health from the Weld County Health Department or the State of Colorado Health Department, if applicable.
• All food handling and preparation must conform to local, state, and federal regulations.
11. Must agree to be monitored by authorized personnel of the Food Bank.
12. Must agree to have established procedures for distribution and keep appropriate records as required by the Food Bank and must make these records available upon request to the Food Bank personnel. A distribution form is available from WFB if needed. These records must be made available to Weld Food Bank upon request.
13. Must keep Food Bank warehouse releases current for one year, and have available to Food Bank personnel.
14. Must agree to support the operation of the Food Bank with the shared maintenance contribution based upon the pounds of food received. The agency will have the opportunity to acquire some items which have been obtained through cooperative bulk buying.
15. Must notify the Weld Food Bank in writing if the program is discontinued or changed in scope.
16. Must observe and implement any use-of-product restrictions placed on items by the request of the original donor.
17. Must establish a stock rotation system, ensuring food is distributed with first in - first out controls.
18. Must comply with the IRS eligibility requirements for receipt, transfer, and use of donated food under section 170(e)3.